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By-Laws
Article I
Name, Affiliation and Purpose
Section 1. NAME.
The name of the Association shall be the Texas Association for Counselor
Education and Supervision (TACES).
Section 2. AFFILIATION.
This association is a division of the Texas Counseling Association (TCA), a
state branch of the Southern Association for Counselor Education and
Supervision (SACES), and a state division of the Association for Counselor
Education and Supervision (ACES). This non-profit Association is organized
and governed in accordance with the by-laws of TCA and ACES.
Section 3. PURPOSE.
The general purpose of the Association shall be to strengthen counselor
education and supervision. It shall be a means for providing improved
communication among members of the Association, for advancing knowledge in
the academic fields of the behavioral sciences, and for assisting in the
improving of competency both for the members themselves and for those
counselors, prospective counselors, and counselor supervisors with
whom the members are working or will work. It shall be concerned with
knowledge and skills which touch upon all aspects of the profession of
counseling and supervision at all levels. It shall be a potent force toward
progress in counselor education and supervision.
Article II
Membership
Section 1. TYPES
OF MEMBERSHIP.
This Association shall consist of four types of membership: Regular,
Associate, Student, and Emeritus.
Section 2.
PRIVILEGES OF MEMBERSHIP.
Regular
members shall have all rights and privileges normally
accorded members of a scientific, educational and professional
association, including the right to vote and hold office.
Associate and
student members will have these same rights and privileges except that
they may not vote, hold elective office, or initiate action in meetings
of the Association.
Emeritus
members shall be entitled to all privileges of regular
members, but shall be exempt from payment of dues and
assessments in accordance with ACES and TCA by-laws.
Section 2.
PRIVILEGES OF MEMBERSHIP.
Regular
members shall have all rights and privileges normally
accorded members of a scientific, educational and professional
association, including the right to vote and hold office.
Associate and
student members will have these same rights and privileges
except that they may not vote, hold elective office, or initiate
action in meetings of the Association.
Emeritus
members shall be entitled to all privileges of regular
members, but shall be exempt from payment of dues and
assessments in accordance with ACES and TCA by-laws.
Section 3.
REQUIREMENTS FOR MEMBERSHIP.
REGULAR:
To be eligible for
regular membership, a person must be on the faculty of or
affiliated with a college or university and be engaged in the
professional preparation of counselors or other professional
counseling or student workers; or be engaged in performing the
duties of a supervisor of counseling related services, or
performing the duties as professional assistants to such
supervisors; or be otherwise engaged in the professional
leadership, direction, coordination, or supervision of qualified
as defined by state standards, counselors or other qualified
professional guidance or student personnel worker and be a
recipient of the doctoral or master’s degree conferred by a
graduate school of recognized standing based in part upon course
work providing preparation for performing the duties in
Sub-section (i) though (iv) of this section.
A regular member may
retain this status as long as he/she maintains continuous
membership in TACES. Any regular member whose membership is
severed in accordance with Section 5 of this Article and who
applies for reinstatement as a regular member shall be required
to meet, at the time of reinstatement, the then existing
requirements.
ASSOCIATE:
A person who does not meet the
requirements of Sub-sections (a) and (b) of this Section but who
expresses an interest in promoting the purposes and activities of
this Association may be eligible for membership as an Associate
member, as determined by the Executive Committee.
STUDENT:
To be eligible for student
membership, a person shall be actively enrolled in a graduate
program of recognized standing which leads to a doctoral or master’s
degree in counseling or counseling related services that prepares
students in the professional preparation of counselors or other
professional counseling or student workers and shall not be engaged
in full-time employment as a counselor, counselor educator or
supervisor.
EMERITUS:
A regular member who has been
an active member of TACES for a number of years and has a
distinguished record of leadership, commitment, and professionalism
in TACES may be elevated to emeritus status by majority vote of the
Executive Committee. The Executive Committee, working with the
Awards Committee, will determine those eligible for emeritus status.
The Awards Committee will recommend those who should be so
distinguished.
Section 4. PROCEDURE.
The Executive Committee shall
prescribe the forms and procedures to be used in applications for
membership in accordance with policies established by TACES and TCA.
Section 5. SEVERANCE.
Failure to pay dues as
prescribed by the Association shall be interpreted as withdrawal
from membership. A member may be dropped from
membership for any conduct that tends to injure the Association or
that is contrary to or destructive of its objectives according to
the By-laws and Code of Ethics of the Association and its
affiliates. Complaints brought against members shall be processed
according to the TCA By-laws and the TCA Ethics Committee Policy and
Procedures for Processing Complaints of Ethical Violations.
Article III
Election of Officers
Section 1. NOMINEES.
Each year nominations will be
received for the offices to be vacated at the end of the Association
year. The Nominations and Elections Committee shall call for
nominations from the membership in the fall newsletter. The
Committee will receive and count the nominations ballots and seek
permission from the nominees prior to placing their names on the
ballot. The proposed slate will be presented a at the
Mid-Winter Conference business meeting. Nominations from the floor
will be accepted at this time. If more that two candidates are
nominated for one office, an election will be held at the Mid-Winter
Conference business meeting to finalize the ballot.
Section 2. PRESENTATION OF THE SLATE.
There shall be two
candidates for each office presented to the membership for
voting after the TACES Mid-Winter Conference.
In the event that only
one nominee is proposed to be elected, his/her name will
automatically be approved as the elected officer.
Section 3. ELECTION PROCEDURES.
The election shall be
completed by May 1.
Section 4. ASSUMPTION OF
DUTIES.
Officers so elected will
assume the duties of their office on July 1, following their
elections.
Section 5. VACANCIES IN UNEXPIRED TERMS.
In case of a vacancy in any
office, the President shall have the power to fill the vacancy by
appointment until the next regular election with the approval of the
Executive Committee.
Article IV
Officers
Section 1. OFFICIALS.
The officers of the
Association shall be a President, President-Elect, Past-President,
Secretary, Treasurer, two Board Members-At-Large, the TACES
Representative to the TCA Board of Directors, and the Senator to TCA
(nine members).
Section 2. TERMS OF OFFICE.
The President,
President-Elect, Past-President shall serve one year terms. The
Secretary, TACES Board Members-At-Large shall serve two year,
alternating terms. The TACES Representative (Director) to the TCA
Board and the Senator to TCA shall serve three year terms. The
Secretary, TACES Board Members-At-Large, Representative to the TCA
Board and Senator to TCA may not be elected for more than two
consecutive terms.
Section 3. THE PRESIDENT.
The President shall be the
chief executive officer of the Association and chair of the
Executive Committee. The President shall appoint committee chairs
and consult with them regarding committee membership, unless
otherwise specifically provided for in these By-laws or by motion
establishing such committees. The President with the approval of the
Executive Committee shall appoint the Treasurer of the Association.
The President will hold ex-officio membership on all committees.
Representing the Association the President shall serve as a member
of the Executive Council of SACES. The President shall appoint an
individual, with the approval of the Executive Committee, to
complete a one year term, if an officer should vacate that office.
The President will report annually to the Association regarding
actions of ACES, SACES and other items of concern to the members.
Section 4. THE
PRESIDENT-ELECT.
The President-Elect shall act
as President at all Association of Executive Committee meetings in
the absence of the President unless a past president is requested by
the president to preside. He/she shall succeed to the Presidency at
the expiration of the term as President-Elect. The President-Elect
shall assume responsibilities as chairperson of the Program
Committee.
Section 5. THE
PAST-PRESIDENT.
An individual becomes
Past-President upon completion of the term as President. He/she
shall perform such other duties as are assigned by the President.
The Past-President chairs the Nominations and Elections Committee,
Awards Committee and serves as consultant to the Membership
Committee.
Section 6. THE TREASURER.
The Treasurer shall review all
reimbursement requests for conformity with fiscal policies and
guidelines and review account balances to determine if the budget
account balance is sufficient to cover expenditures. He/she shall
review and validate monthly statements from TCA. He/she shall
receive all appropriate indebtedness against the association. He/she
shall oversee deposit of all appropriate monies (membership, etc.)
with TCA and shall oversee and send all appropriate bills to TCA for
payment by check. He/she shall attend all TACES Board Meetings. The
Executive Committee from time to time may prescribe methods and
procedures for authorizing the expenditure of and the accounting for
such funds. The Treasurer shall assume responsibilities as
chairperson for the Budge and Finance Committee and shall with the
Executive Committee develop a budget for the year.
Section 8. THE TWO BOARD
MEMBERS-AT-LARGE.
The Board Members-At-Large
shall perform such duties as assigned by the President and serve as
consultants to committees designated by the President. One Board
Member-At-Large will be a supervisor, and one will be a counselor
educator.
Section 9: THE TACES
DIRECTOR TO THE TCA BOARD.
The TACES Director to the TCA
Board shall attend all TCA Board meetings and inform the Executive
Committee and the membership of actions taken at TCA Board meetings.
He/she will bring relevant TACES business items to the TCA Board and
complete the required reports to the TCA Board from the Division.
He/she shall act as the official TACES spokesperson to the TCA Board
and shall seek direction from the TACES Executive Committee,
President and/or membership on the stand that TACES would like taken
in TCA matters affecting the TACES membership.
Section 10: THE TACES
SENATOR TO TCA.
The TACES Senator to TCA shall
attend all TCA Senate meetings and inform the Executive Committee
and the membership of actions taken at the Senate meetings.
He/she shall act as the official TACES spokesperson to the TCA
Senate and shall seek direction from the TACES Executive Committee,
President and/or membership on the stand that TACES would like taken
in TCA matters affecting the TACES membership. The Senator will introduce
resolutions to the TCA Senate directed by the TACES Executive
Committee and/or membership of TACES, chair the TACES Resolutions
and serve on the Legislative Committee.
Section 11. ALTERNATE
REPRESENTATION TO TCA BOARD.
In the event the TACES
Director or the TACES Senator cannot attend the TCA Board meeting,
the president will appoint an alternate.
Section 12. LIMIT OF
OFFICES HELD.
No officers can hold more than
one elected position on the Executive Committee.
Article V
The Executive Committee
Section 1. FUNCTION OF THE
EXECUTIVE COMMITTEE.
The Executive Committee shall
be the agency through which the general administration and executive
functions of the Association shall be carried out. It shall conduct,
manage, and control the business of the Association between official
meetings of the Association.
Section 2. MEMBERSHIP OF
THE EXECUTIVE COMMITTEE.
The Executive Committee shall
be comprised of the President, President-Elect, Past-President,
Secretary, Treasurer, two Board Members-At-Large, the TACES
representative to the TCA Board of Directors, and the Senator to TCA.
Section 3. MEETINGS.
The Executive Committee shall
meet a minimum of three times a year. Once in the fall, once at the
TCA conference, and once at the TACES Midwinter Conference. Other
meetings may be called by the president if deemed necessary.
Article VI
Committees
Section 1. STANDING
COMMITTEES AND CHAIRS.
There shall be standing
committees of the Association with designated chairs, as
follows:
- Nominations and Elections
Committee (chair, Past-President)
- Budget and Finance
Committee (chair, Treasurer)
- Program Committee (chair,
President-Elect)
- Membership Committee
(chair, Past President)
- Resolutions Committee
(chair, Senator)
- Awards Committee (chair,
Past-President)
- Publications Committee
(chair, Secretary)
- Legislation (chair,
Director)
- School Issues (chair,
Board Member)
- Clinical Issues (chair,
Board Member)
- Research (chair,
Director)
Section 2. COMMITTEE
FUNCTIONS.
The functions of standing
committees shall be as follows:
- The Nominations and
Elections Committee
shall be responsible for carrying out nominations and elections
procedures in accordance with these By-laws.
- The Budget and Finance
Committee shall be
responsible for the preparation and presentation of the annual
budget. It shall also carry out such other duties as assigned by the
President.
- The Program Committee
shall be responsible for the program and arrangements of the
mid-winter conference.
- The Membership Committee
shall actively promote membership in the Association.
- The Resolutions
Committee shall be
responsible for writing, reviewing, editing and rewriting all
resolutions proposed for action at the business sessions of the
annual meetings. Resolutions, not accepted by the Committee, may be
introduced at the appropriate time in the order of business by those
wishing to seek action on those resolutions.
- The Awards Committee
shall actively seek nominations for "Outstanding Counselor Educator"
and "Outstanding Counselor Supervisor" awards. The committee shall
review nominations for these awards and select award recipients to
be honored at the TACES Luncheon during TCA Conference. The Awards
Committee will research recipients for Emeritus Membership status
and make recommendations to the Executive Committee. The Emeritus
members will also be recognized at the TACES Luncheon during the TCA
Conference. The Awards Committee will develop nominations of TACES
members and/or activities for ACES and TCA awards.
- The Publications
Committee
shall be
responsible for the timely publication of the fall, winter, and
spring issues of the Association newsletter.
- The Legislation
Committee shall be
responsible for working with the TCA Legislative Committee to
promote legislative issues of importance to TACES.
- The School Issues
Committee shall
serve as a liaison between the TCA School Issues, Advocacy, and
Public Policy Committee and TACES on issues of importance to TACES.
- The Clinician Issues
Committee shall
serve as a liaison between the TCA Clinician Issues, Advocacy, and
Public Policy Committee and TACES on issues of importance to TACES.
- The Research Committee
shall work with
the TCA Research Committee to promote research issues of importance
to TACES.
Section 3. SPECIAL COMMITTEES.
Special Committees may be
authorized by the President or by the Executive Committee. Such
committees shall continue for not more than two years unless
otherwise specified in the motions establishing or re-charging such
committees.
Section 4. TERMS OF CHAIRPERSONS.
Chairpersons of all committees
shall be a member of the Executive Committee.
Article VII
Conduct of Business
Section 1. SPECIAL
PROCEEDINGS.
The Constitution or By-laws of
the Association for Counselor Education and Supervision (ACES) those
of the Texas Counseling Association (TCA) and shall govern the
proceedings of this Association not otherwise specified in these
By-laws.
Section 2. QUORUM
REQUIREMENTS.
- A quorum for conducting
business at scheduled meetings of this Association shall be ten
percent of the regular membership.
- A quorum for conducting
business of the Executive Committee shall be a majority of the
authorized membership of the Executive Committee.
Article VIII
Meetings of the Association
Section 1. BUSINESS YEAR.
The official business year of
the Association shall extend from July 1 through June 30.
Section 2. ANNUAL MEETINGS.
Two business meetings of the
Association shall be held at times and places to be determined by
the Executive Committee. These meetings will usually be held during
the annual TCA Professional Growth Conference and the TACES
Midwinter Conference.
Section 3. SPECIAL
SESSIONS.
The President may, with the
approval of the Executive Committee, call additional meetings of the
Association when necessary.
Article
IX
Dues
Section 1. DUES.
The Texas Association for
Counselor Education and Supervision may assess membership dues as
indicated in Section 2 of this Article.
Section 2. ASSESSMENTS.
- Regular, Associate and
Student members of the Association will be assessed annual dues
in the amount set by the Executive Committee.
- Dues shall be payable
upon receipt of a dues statement from TCA.
Article
X
Finances
Section 1. BUDGET.
The Executive Committee shall
approve or revise the annual budget presented by the Budget and
Finance Committee and present it to the membership for adoption at
the Fall meeting of the Association.
Section 2. EXPENDITURES.
Upon adoption of a budget, all
accounts payable, being duly approved by the President, shall then
be sent to the Treasurer who will verify expenditures and send all
appropriate bills to TCA for payment.
Section 3. DEBT.
No member of the Association
shall cause to be made, in the name of the Association, any debt or
contract without proper authorization of the Executive Committee.
Article XI
By-laws Amendments
Section 1. AMENDMENTS.
Amendments to these By-laws
may be made at a business meeting by a two-thirds affirmative vote.
Proposals to amend the By-laws must be submitted in writing to the
President of the Association and read at a regular, business meeting
of the Association.
Section 2. EMERGENCY
AMENDMENTS.
In case of an emergency, the
Executive Committee may submit a proposed amendment to the
membership for an e-mail vote. Twenty days after the proposed
amendment has been posted on the website the polls shall be closed
and the vote counted by the Executive Committee. If passed by a
majority of the members voting, the amendment shall go into effect.
Article XII
Parliamentary Procedure
Section 1. ROBERTS RULES OF
PARLIAMENTARY PROCEDURE REVISED..
The business of TACES will be
conducted based on Roberts Rules of Parliamentary Procedure revised.
Dates of By-Laws Revisions
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August, 1978
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October, 1984
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February, 1991
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November, 1992
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November, 1995
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November, 1996
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February, 2004
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